IMPORTANT: Procedures for Moving SSOMS Annual Meeting Registrations to August

We are moving our annual meeting to August 19-23, 2020 due to the COVID-19 pandemic. This will be a seamless transition in that all hotel registrations will be moved to the new dates and will retain the same confirmation numbers. Also, all conference registrations will be moved without change as the meeting and tour schedule will remain the same. You only need to change your airline reservation; it is our understanding that change fees will be waived on all airlines.

We promise to retain the outstanding quality, our tradition unlike any other and the unparalleled charm of our annual meeting over the new dates. While the average temperature will be slightly higher (81 in April vs 89 in August) the afternoon storms will abate providing for better weather for fishing and touring. And don’t forget the famous Key West breezes. Plus, the room rates dropped from $389 to $279 for the basic room, from $439 to $$329 for the Ocean View, no Balcony and from $499 to $369 for the Ocean View with Balcony rooms, representing a saving of almost $450 for most reservations.

If you are concerned about travel restrictions continuing into August, we have updated the Force Majeure (impossibility) section of our contract to include the following language:

Neither party shall be responsible for failure to perform this Agreement if unanticipated circumstances beyond their control including, but not limited to: acts of God; government regulation, including, but not limited to, government regulations prohibiting travel to the city in which the Hotel is located over the Event dates and/or the issuance of a “Level 3 Travel Warning” by the Centers for Disease Control that specifically advises travelers to avoid all non-essential travel to the city in which the Hotel is located and which travel advisory is in effect over the Event dates; terrorist attacks in the city in which Hotel is located; or declared war in the United States make it illegal or impossible for Hotel to hold the Event. The affected party may terminate this Agreement without liability upon providing written notice to the other party within ten (10) days of the occurrence.

Therefore, all hotel reservations will be cancelled and conference registration fees refunded if we cannot travel safely.

However, if you prefer to cancel your reservation for whatever reason, please notify Melissa Connor at mconnor@pami.org or by phone (770.271.0453) by April 15. After that date, our revised block is set and we will have less flexibility to avoid losses. Please do not cancel your reservation directly with the hotel.

If you did not register for the April meeting and now want to register for the meeting in August, please go to https://www.123signup.com/register?id=rdhjt.

Stay well…….and see you in Key West!

Hank Holderfield
Executive Director